FlottaMan Ltd. - Privacy Policy

The data management of FlottaMan Ltd. is based on voluntary consent, contractual or legal obligation.

When we collect personal data about the data subject from the data subject, FlottaMan Ltd. provides the data subject with all of the following information at the time of obtaining the personal data:

• the identity and contact details of the controller and the controller ‘s representative;
• the purpose of the intended processing of the personal data and the legal basis for the processing;
• if the personal data was not obtained from the data subject: the categories of personal data concerned;
• where applicable, the recipients of the personal data or the categories of recipients, if any.

In addition to the above information, the data subject will be informed of the following additional information:

• the period for which the personal data will be stored or, if that is not possible, the criteria for determining that period;
• the data subject’s right to request the controller to access, rectify, delete or restrict the processing of personal data concerning him or her and to object to the processing of such personal data and the data subject’s right to data portability;
• in the case of processing based on voluntary consent, the data subject has the right to withdraw the consent at any time, without prejudice to the lawfulness of the processing carried out on the basis of the consent prior to the withdrawal;
• the right to lodge a complaint to the supervisory authority;
• whether the provision of personal data is based on a legal or contractual obligation or a precondition for the conclusion of a contract, whether the data subject is obliged to provide personal data and the possible consequences of not providing such data.

The data subject has the right to receive feedback from the data controller as to whether the processing of his or her personal data is in progress and, if such data processing is in progress, he or she has the right to access the personal data and the following information.

The data subject shall have the right, at his request, to have inaccurate personal data concerning him rectified without undue delay. Taking into account the purpose of the data processing, the data subject has the right to request that the incomplete personal data be supplemented, by means of a supplementary declaration.

The data subject has the right to have his / her personal data deleted without undue delay at his / her request, and the data controller is obliged to delete the personal data concerning the data subject without undue delay if other conditions are met.

The data subject shall have the right, at the request of the controller, to restrict the processing if one of the following is met:

• the data subject contests the accuracy of the personal data, in which case the limitation shall apply for a period which allows the controller to verify the accuracy of the personal data;
• the processing is unlawful and the data subject opposes the erasure of the data and instead requests that their use be restricted;
• the controller no longer needs the personal data for the purpose of processing the data, but the data subject requests them in order to make, enforce or protect legal claims;
• the data subject has objected to the processing; in that case, the restriction shall apply for as long as it is established whether the legitimate reasons of the controller take precedence over the legitimate reasons of the data subject.

The controller shall inform all recipients to whom or with whom the personal data have been communicated of any rectification, erasure or restriction of data processing, unless this proves impossible or requires a disproportionate effort. Upon request, the controller shall inform the data subject of these recipients.

The data subject shall have the right to receive personal data concerning him or her made available to a controller in a structured, widely used machine-readable format and to transfer such data to another controller without being hindered by the controller whose made personal data available to him if the processing is based on voluntary consent or a contract and is automated.

Transmission of certain, but not all, data to subcontractors providing online marketing, sales, IT and programming activities. For FlottaMan Ltd., the car fleet is provided for external companies that provide troubleshooting and technical faults.

Where personal data are processed for the purpose of direct business acquisition, the data subject shall have the right to object at any time to the processing of personal data concerning him or her for that purpose, including profiling, insofar as it relates to direct business acquisition.

If the data subject objects to the processing of personal data for the purpose of direct business acquisition, the personal data may no longer be processed for this purpose.

The data subject shall have the right not to be covered by a decision based solely on automated data processing, including profiling, which would have legal effects on him or her or would be similarly significant.

If a possible data protection incident within the system of FlottaMan Ltd. is likely to pose a high risk to the rights and freedoms of natural persons, the data controller shall inform the data subject about the data protection incident without undue delay.

The way personal data is stored, the security of data management

The computer systems and other data storage locations of FlottaMan Ltd. can be found at its headquarters and on the relevant servers.

FlottaMan Ltd. selects and operates the IT tools used for the management of personal data during the provision of the service in such a way that the managed data:

• accessible only to those authorized to do so;
• its authenticity and authentication are ensured;
• its invariability can be justified;
• be protected against unauthorized access.

FlottaMan Ltd. protects the data with appropriate measures, in particular against unauthorized access, alteration, transmission, disclosure, deletion or destruction, as well as accidental destruction, damage, and becoming inaccessible due to changes in the applied technology.

FlottaMan Ltd. ensures the protection of the security of data management with technical, organizational and organizational measures that provide a level of protection appropriate to the risks arising in connection with data management.

At the same time, we inform those concerned that electronic messages transmitted over the Internet, regardless of the protocol (e-mail, web, ftp, etc.), are vulnerable to network threats that lead to unfair activity, contract disputes, or the disclosure or modification of information. To protect against such threats, FlottaMan Ltd. will take all precautionary measures expected of it.

Scope of data managed

• Interested parties
  • name
  • email address
  • telephone number
• Contracted partners
  • data required for concluding a contract
• Other: recruitment / application
  • data required for the evaluation of the application

The purpose of data management:

• Interested parties: fulfillment of an offer
• Contracted partners: performance of contract
• Other: recruitment / application: application evaluation

Legal basis of data management: the legal provisions of data management related to the establishment of a contractual relationship (for example, the Accounting Act for the issuance of invoices), or the Infotv. Voluntary, informed, express and definite consent pursuant to Section 5 (1) (a), by which you give your consent to the processing of your data by FlottaMan Ltd. CVIII of 2001 on certain issues of information society services Act 13 / A. § (3) (data that is technically essential for the provision of the service, such as webinar participation).

The data management operations performed on the data are basically done for the purpose of communication, ie for example invoicing or sorting / filtering. Automatic profiling does not occur.

Duration of data management: FlottaMan Ltd. is entitled to retain the data provided to it for the purpose specified in this prospectus until the withdrawal of the data subject’s consent, or after the expiry of the relevant contractual relationship for as long as the processing of the data retention is necessary for the enforcement of the law or for as long as required by law.

Place of processing of personal data:

• Managed data is stored in a central database with severely restricted access and encryption. Backups are also stored encrypted.
• Rackforest Ltd., Microsoft, NAS, web server. Backup on a local machine during local corporate work – continuous synchronization with the locations mentioned before.

By clicking on the links on the FlottaMan website, which navigate to other pages (not operated by FlottaMan Ltd.), the interested party leaves the website, goes to the linked pages and his data is processed there from then on. This process can be monitored in the menu bar of the browser. FlottaMan Ltd. does not take responsibility for the handling of personal data provided on another site, or technical data generated in or collected by the operator’s computer system of other sites.

Our competent internal employees are entitled to get acquainted with the data managed by FlottaMan Ltd.